Vantora Partners Privacy Policy
Last Updated: 02/03/2026
1. Who We Are
Vantora Partners (“we”, “us”, “our”) is a specialist executive search firm supporting consulting and professional services organisations in the UK, EU, and United States.
We act as a Data Controller when processing personal data relating to candidates, clients, prospective clients, referrers, and website users.
We are committed to protecting your privacy and handling your information in a lawful, transparent, and secure manner.
2. What This Policy Covers
This Privacy Policy explains:
• What personal data we collect
• How and why we use it
• The lawful bases we rely upon
• How long we keep your information
• Who we share your information with
• Your legal rights under UK GDPR
• How to contact us or make a complaint
This policy applies to all interactions with Vantora Partners, including via our website, through recruitment processes, and through professional networking.
3. Personal Data We Collect
We may collect and process the following types of personal data:
CANDIDATE DATA:
• Name, contact details, location
• CV/resume information
• Employment history and experience
• Seniority level and areas of expertise
• Leadership assessments or interview notes
• Education and professional qualifications
• Compensation history and expectations
• References
• Public profile information (e.g., LinkedIn, websites)
CLIENT & PROSPECT CONTACT DATA:
• Name, job title, business email
• Organisational information
• Role requirements and hiring specifications
WEBSITE & TECHNICAL DATA:
• IP address
• Device and browser type
• Cookie preferences and consent logs
• Usage analytics (only collected with consent)
SPECIAL CATEGORY DATA:
We do not intentionally collect special category data (e.g., health, ethnicity, political opinions).
If a candidate voluntarily provides such data, we will process it only where lawful and necessary.
4. How We Collect Personal Data
We collect information from:
• You directly
• Your CV, emails, interviews, and calls
• Professional networking platforms (e.g., LinkedIn)
• Referrals from clients or industry contacts
• Our website and cookie tools (with consent)
• Publicly available sources relating to your professional profile
5. Lawful Bases for Processing
We rely on the following legal bases under UK GDPR:
LEGITIMATE INTERESTS:
For identifying, assessing, and engaging senior-level candidates and for maintaining business relationships with clients.
CONSENT:
Before sharing your profile or personal details with a client for a specific role.
Consent can be withdrawn at any time.
CONTRACTUAL NECESSITY:
When entering into or fulfilling an agreement with you (e.g., during an offer stage).
LEGAL OBLIGATIONS:
For record‑keeping, tax, and regulatory compliance.
6. How We Use Your Data
We use your data to:
• Conduct executive search and leadership recruitment assignments
• Assess suitability for particular roles
• Create shortlists and present candidate profiles (only with consent)
• Coordinate interviews and manage hiring processes
• Provide market insights, leadership intelligence, and advisory services
• Maintain our CRM and talent network
• Improve website performance and analytics (consent-based)
We do not use personal data for automated decision-making or profiling.
7. Marketing & Professional Updates
We may occasionally contact you about:
• Relevant leadership opportunities
• Market insights and thought leadership
• Networking invitations
You may opt out at any time by emailing info@vantorapartners.com or using an unsubscribe link where provided.
8. Cookies & Online Tracking
We use a cookie consent management platform (Usercentrics) to ensure non-essential cookies only load with explicit consent.
Please refer to our full Cookie Policy for detailed information.
9. Data Sharing
We may share your data with:
• Clients interested in your profile (only with your prior consent)
• CRM and cloud hosting providers
• Data processors such as IT support and assessment tool providers
• Professional advisers (e.g., legal or compliance consultants)
All third parties are bound by strict confidentiality and data protection obligations.
We never sell personal data.
10. International Data Transfers
Because we work with US-based clients, your personal data may be transferred outside the UK or EU.
We ensure that adequate safeguards are in place, including:
• Standard Contractual Clauses (SCCs)
• Transfer Risk Assessments
• Additional technical and organisational safeguards where required
11. Data Security
We use robust security measures, including:
• Encryption in transit and at rest
• Access controls and authentication
• Secure CRM systems
• Staff confidentiality and data protection training
• Regular security reviews
12. Data Retention
We retain candidate and client data only for as long as necessary.
Typical retention periods:
• Candidate data: 5 years from last meaningful contact
• Client contact data: 7 years
• Cookie consent logs: as required under PECR and GDPR
• Financial/transactional records: minimum 6 years
You may request deletion sooner at any time.
13. Your Rights
You have the right to:
• Access your personal data
• Request corrections
• Request deletion (“right to be forgotten”)
• Restrict processing
• Object to processing based on legitimate interests
• Withdraw consent
• Request data portability
• Lodge a complaint with the ICO
14. How to Exercise Your Rights
To exercise your rights or make a request, contact:
Data Protection Contact
Vantora Partners
Email: info@vantorapartners.com
Address: 71 Francis Road, Edgbaston, Birmingham, England, B16 8SP
15. Complaints to the ICO
You can lodge a complaint with the Information Commissioner’s Office:
www.ico.org.uk
Telephone: 0303 123 1113
We welcome the opportunity to address your concerns first.
16. Updates to This Policy
We may update this Privacy Policy from time to time.
The most recent version will always be displayed on this page.